Thread: Sample warning letter - language specialists please help

I have a staff who often arrives late. It seems to me that coming late is his habbit now. Initially, verbal warnings did the trick for a week or two. I think it's about time to serve him a written notice.

Can someone help me with the wordings please?

The letter is in the following format:

1. Description of infraction.
2. Plan for improvement.
3. Consequences of further infraction.

Originally Posted by machangezi

I have a staff who often arrives late

Silly question probably, but where? Staff here in Thailand?

Originally Posted by machangezi

I have a staff who often arrives late. It seems to me that coming late is his habbit now. Initially, verbal warnings did the trick for a week or two. I think it's about time to serve him a written notice.

Can someone help me with the wordings please?

The letter is in the following format:

1. Description of infraction.
2. Plan for improvement.
3. Consequences of further infraction.

Very happy to help. My charge-out rate is currently US$325 per hour

Originally Posted by William

My charge-out rate is currently US$325 per hour

Fecking lawyers!

Originally Posted by Ant

Silly question probably, but where? Staff here in Thailand?

Indeed in Thailand. Have to serve it to a farang though.

Originally Posted by William

Very happy to help. My charge out rate is currently US$325 per hour

It will prolly take 5 minutes to do that. So it will be $27.1.
Deal Will.

^trust me, for someone who uses "wordings", it'll take longer than 5 minutes Probably half a day's work in it

Originally Posted by machangezi

Indeed in Thailand. Have to serve it to a farang though

Ahh righto, well then William and his exorbidant US$325p/h is probably your man then. I wouldn't have the first clue about Thai labour laws. UK either for that matter, although I can do a reasonable approximation of a bluff

You must include in the letter when and where the verbal warning was given.

Legalservices Shop: Create your document

Written Warning Memo Format


Also give him a copy of the letter and get him to sign the original which you keep

^damn internet is taking food out of the mouths of babes!

Originally Posted by Thetyim

You must include in the letter when and where the verbal warning was given.

Legalservices Shop: Create your document

Written Warning Memo Format

Helpful links Thetyim, but you have to be careful with things like this. What's good for the goose isn't always good for the gander, a document valid for one jurisdiction may not be valid for another (although I suspect that, in this instance, a valid UK format probably would exceed Thai requirements if anything). Clearly pays to check at any rate.

That's where over-priced lawyers like William come in

Originally Posted by William

^trust me, for someone who uses "wordings", it'll take longer than 5 minutes Probably half a day's work in it

Damn Will, you're an expensive solicitor. How do I pay?

Originally Posted by machangezi

our expert language consultants' magical words.

In which case, I shall hand the matter over to CMn

^^^ Agreed.
I doubt if thai law even has a written warning system.

I think the important thing here is to ensure that the employee is made to feel that the situation is being dealt with fairly

Originally Posted by William

damn internet is taking food out of the mouths of babes!

so are your rates

Originally Posted by Thetyim

^^^ Agreed.
I doubt if thai law even has a written warning system.

I think the important thing here is to ensure that the employee is made to feel that the situation is being dealt with fairly

True Thetyim.

I don't think he has any reason to think that he's being dealt with unfairly as the thumb scanners do not lie.

T - on a slightly more serious note, it would depend on what was written in the work rules of the company

^ Employee handbook clearly states that bad timekeeping is something that always interupt our operations and also results in firm's disrepute (if the employees working off site). For that matter we created performance expectations for all staff. The second expectation being "timekeeping" with 20% weight.

Any suggestion Will?

^do the work rules state written warnings are required as part of the termination for cause process? If so, it is likely you would need to issue these. In fact, to be safe, as Thai labour law is very employee friendly, follow the procedures set out in the work rules to the letter.

Originally Posted by Will

^do the work rules state written warnings are required as part of the termination for cause process?

Yes it does. Actually, it says two verbal warnings followed by two written.

In fact, to be safe, as Thai labour law is very employee friendly, follow the procedures set out in the work rules to the letter.

Thanks Will. Any other suggestion mate?

Originally Posted by machangezi

Thanks Will. Any other suggestion mate?

You do realise he's charging you by the hour right?

^ Yes I do. I even paid him, in advance, for 6 hours.

Originally Posted by machangezi

Originally Posted by Will

^do the work rules state written warnings are required as part of the termination for cause process?

Yes it does. Actually, it says two verbal warnings followed by two written.

In fact, to be safe, as Thai labour law is very employee friendly, follow the procedures set out in the work rules to the letter.

Thanks Will. Any other suggestion mate?

one would assume you have given both verbal warnings - right?

Ant, the babes need feeding *or at least a lady drink or two*

Originally Posted by machangezi

Yes I do. I even paid him, in advance, for 6 hours.

Well if you can afford that, fire this guy for tardiness and give me his job. I'll be in at the office 8:15am on the dot every morning!

Originally Posted by AntRobertson

Originally Posted by machangezi

Yes I do. I even paid him, in advance, for 6 hours.

Well if you can afford that, fire this guy for tardiness and give me his job. I'll be in at the office 8:15am on the dot every morning!

Do you have a TEFL certificate?

He's getting 50k / month.